Tool › Prompt Builder

Draft a Project Plan
in 10 Minutes

Start by telling Claude whether this is a People, Process or Technology project - then pick everything else that applies. The tool assembles a structured prompt you can paste straight into Claude or any AI assistant.

Free · No sign-up · No data stored · Read the blog post →

Start here

I am a...

This sets how the AI frames its response. Pick the role that fits you.

Project dimension

Is this primarily a People, Process or Technology project? Pick whichever apply.

PeopleOrg change, training, capability, restructureProcessWorkflow, governance, operating modelTechnologyBuild, implement, migrate, integrate

Project type

What kind of project is this? Options grey out based on your dimension selection above - change the dimension to unlock different choices.

a system implementationa platform migrationan internal tool rollouta website redesign or builda process redesignan office relocationa data governance framework implementationan M365 tenant setupa SaaS MVP buildan AI or machine-learning builda marketing campaign launcha regulatory compliance programan organisational restructurea vendor selection and procurementa training program rolloutan enterprise analytics builda document management overhaul

Primary objective

What is the project trying to achieve?

reduce manual effort and processing timeincrease qualified leads or revenueimprove customer or user experienceconsolidate two or more systems into onemeet a regulatory or compliance deadlinereduce onboarding time for new staffmigrate from legacy infrastructureestablish a governance framework from scratchimprove data quality and reporting accuracyreduce operational costslaunch a new product or servicebuild internal capability and uplift skillsimprove stakeholder engagement and communicationautomate a currently manual workflowachieve certification or accreditation

Key stakeholders

Who needs to be involved or informed?

an executive sponsor or steering committeeend users who will adopt the solutionan IT or infrastructure teaman external vendor or systems integratora finance or procurement teamHR or people and culturea marketing or communications teama regulatory or compliance bodya project management office (PMO)a board or governance committeeexternal customers or clientsa change management leadsubject matter experts from the businessan internal audit or risk teama data governance or analytics team

Timeframe and constraints

What are the delivery boundaries?

within 4 weekswithin 8 weekswithin 3 monthswithin 6 monthsbefore end of financial yearbefore a regulatory deadlinewith a fixed budget that cannot be exceededwith no new hires - existing team onlyalongside BAU - no dedicated project teamwith minimal disruption to operationsin parallel with another dependent projectwith a hard go-live date already committedusing only approved enterprise toolswith phased delivery and interim milestoneswithin a constrained procurement cycle

Deliverables expected

What should Claude produce in the plan?

a milestone timeline with target datesa RACI matrixa risk register with mitigationsa stakeholder engagement plana scope statement with in-scope and out-of-scopeSMART project objectivesan assumptions loga governance structurea one-page executive summarya communication plana change management approacha resource plana benefits realisation frameworka dependency mapa lessons learned template

Format and tone

How should the response be presented in the chat?

a structured brief with tables and headingsplain executive prose for a steering committeea numbered checklist I can work througha one-pager-style summary for sponsor approvalan informal summary for a team standupa detailed plan for PMO submissiona Q&A breakdown for stakeholder discussionconcise sections I can skim quicklyrisk-first framing - lead with what could go wrongbenefits-first framing - lead with what we get

Known risks and unknowns

What should Claude watch out for?

shifting scope or unclear requirementsdependency on a third-party vendorlimited stakeholder availabilityno existing documentation to referencepolitical sensitivity or competing prioritiesa team with no prior experience in this areaintegration complexity with legacy systemsdata quality issues that could delay deliverychange resistance from end usersbudget uncertainty or pending approvalregulatory changes mid-projectkey person dependencytight timeline with no buffercross-functional dependencies between teamstechnology not yet proven at this scale

Your assembled prompt

Edit before sending. The prompt is fully editable - tweak the wording, add specifics, or paste in any extra context. Changing your selections above will regenerate it.

Open in AI

Click any tool above - the prompt pastes straight into the chat and the AI will start responding as soon as it opens. No copy-paste needed.

Don't paste commercial-in-confidence information here. Keep the prompt generic. Add confidential project detail into your own documentation afterwards, inside your corporate tenant.

Try them all - different models give different first cuts. Pick the response you like best and run with it.

Need the actual documents for a corporate M365 project? The PM Project Change Kit has all 74 templates - Word, Excel, PowerPoint - ready to drop your AI first cut into.

First time using AI? Create a free account: Claude·ChatGPT·Gemini·Copilot

Want the full walkthrough?

The blog post covers the section-by-section prompt strategy, what Claude gets right, what needs your input, and three refinement prompts for after the first draft.

Read: How to Use Claude to Draft a Project Plan in 10 Minutes →

Done for NSW Government & Corporate

Templates ready to implement

Take the first cut of AI-generated information and drop it into your project documentation, where you can contextualise and customise it with confidential information inside your tenant. Every stage gate, every document.

74 Files total

557 PowerPoint slides

20 Word documents

15 Excel workbooks
fully calculated & dashboarded

See the PM Project Change Kit →

Claude for Work - Part 2

How to Write a Prompt That Doesn't Waste Your Time

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